{"id":267,"date":"2026-03-17T14:37:33","date_gmt":"2026-03-17T14:37:33","guid":{"rendered":"https:\/\/www.change-in-entropy.com\/?page_id=267"},"modified":"2026-03-17T14:39:01","modified_gmt":"2026-03-17T14:39:01","slug":"notice-of-privacy-practices","status":"publish","type":"page","link":"https:\/\/www.change-in-entropy.com\/index.php\/notice-of-privacy-practices\/","title":{"rendered":"Notice of Privacy Practices"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"267\" class=\"elementor elementor-267\">\n\t\t\t\t<div class=\"elementor-element elementor-element-a847e10 e-flex e-con-boxed e-con e-parent\" data-id=\"a847e10\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ad5daea elementor-widget elementor-widget-text-editor\" data-id=\"ad5daea\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"189\" data-end=\"347\"><strong data-start=\"189\" data-end=\"223\">Change in Entropy Hypnotherapy<\/strong><br data-start=\"223\" data-end=\"226\" \/><strong data-start=\"226\" data-end=\"238\">Website:<\/strong> <a class=\"decorated-link\" href=\"https:\/\/www.change-in-entropy.com\/\" target=\"_new\" rel=\"noopener\" data-start=\"239\" data-end=\"273\">https:\/\/www.change-in-entropy.com\/<\/a><br data-start=\"273\" data-end=\"276\" \/><strong data-start=\"276\" data-end=\"295\">Effective Date:<\/strong> March 17, 2026<br data-start=\"310\" data-end=\"313\" \/><strong data-start=\"313\" data-end=\"330\">Last Updated:<\/strong> March 17, 2026<\/p><p data-start=\"349\" data-end=\"521\"><strong data-start=\"349\" data-end=\"372\">Contact Information<\/strong><br data-start=\"372\" data-end=\"375\" \/>Change in Entropy Hypnotherapy<br data-start=\"405\" data-end=\"408\" \/>2862 Change Street, Unit A<br data-start=\"434\" data-end=\"437\" \/>Los Alamos, NM 87544<br data-start=\"457\" data-end=\"460\" \/>Email: <a class=\"decorated-link cursor-pointer\" rel=\"noopener\" data-start=\"467\" data-end=\"497\">jennifer@change-in-entropy.com<\/a><br data-start=\"497\" data-end=\"500\" \/>Phone: (907) 278-1180<\/p><h2 data-section-id=\"ay37q2\" data-start=\"523\" data-end=\"694\">THIS NOTICE DESCRIBES HOW MEDICAL AND HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.<\/h2><p data-start=\"696\" data-end=\"990\">Change in Entropy Hypnotherapy is committed to protecting the privacy of your health information. This Notice of Privacy Practices describes how we may use and disclose your protected health information (&#8220;PHI&#8221;), your rights regarding that information, and our legal duties under applicable law.<\/p><p data-start=\"992\" data-end=\"1239\">For purposes of this Notice, <strong data-start=\"1021\" data-end=\"1053\">protected health information<\/strong> means information that identifies you and relates to your past, present, or future physical or mental health or condition, the provision of healthcare to you, or payment for healthcare.<\/p><h2 data-section-id=\"7zyu44\" data-start=\"1241\" data-end=\"1260\">Our Legal Duties<\/h2><p data-start=\"1262\" data-end=\"1288\">We are required by law to:<\/p><ul data-start=\"1290\" data-end=\"1577\"><li data-section-id=\"q58cb0\" data-start=\"1290\" data-end=\"1349\"><p data-start=\"1292\" data-end=\"1349\">maintain the privacy of your protected health information<\/p><\/li><li data-section-id=\"uc7r0b\" data-start=\"1350\" data-end=\"1422\"><p data-start=\"1352\" data-end=\"1422\">provide you with this Notice of our legal duties and privacy practices<\/p><\/li><li data-section-id=\"1msatjv\" data-start=\"1423\" data-end=\"1475\"><p data-start=\"1425\" data-end=\"1475\">follow the terms of the Notice currently in effect<\/p><\/li><li data-section-id=\"au9uym\" data-start=\"1476\" data-end=\"1577\"><p data-start=\"1478\" data-end=\"1577\">notify you if a breach occurs that may have compromised the privacy or security of your information<\/p><\/li><\/ul><p data-start=\"1579\" data-end=\"1841\">We reserve the right to change the terms of this Notice and to make the new terms effective for all protected health information that we maintain. If we make material changes, we will post the updated Notice on our website and make a copy available upon request.<\/p><h2 data-section-id=\"50wxse\" data-start=\"1843\" data-end=\"1925\">How We May Use and Disclose Your Information Without Your Written Authorization<\/h2><h3 data-section-id=\"ltglvq\" data-start=\"1927\" data-end=\"1947\">1. For Treatment<\/h3><p data-start=\"1948\" data-end=\"2257\">We may use and disclose your protected health information to provide, coordinate, or manage your care and related services. For example, we may use information you provide to develop a treatment plan, document progress, or coordinate with another provider involved in your care when appropriate and permitted.<\/p><h3 data-section-id=\"slpraz\" data-start=\"2259\" data-end=\"2277\">2. For Payment<\/h3><p data-start=\"2278\" data-end=\"2539\">We may use and disclose your protected health information to bill and collect payment for services provided to you. For example, we may use your information to prepare invoices, process payments, or submit information to an insurer or other payer if applicable.<\/p><h3 data-section-id=\"1iavpsf\" data-start=\"2541\" data-end=\"2574\">3. For Health Care Operations<\/h3><p data-start=\"2575\" data-end=\"2861\">We may use and disclose your protected health information for healthcare operations necessary to run our practice. For example, we may use your information for quality assessment, staff training, licensing, business management, legal compliance, auditing, and administrative activities.<\/p><h3 data-section-id=\"48etyj\" data-start=\"2863\" data-end=\"2918\">4. Appointment Reminders and Service Communications<\/h3><p data-start=\"2919\" data-end=\"3171\">We may use your information to contact you about appointments, scheduling changes, follow-up communications, or other service-related matters by phone, voicemail, text message, email, or mail, unless you ask us to use a different method where feasible.<\/p><h3 data-section-id=\"8zkdb2\" data-start=\"3173\" data-end=\"3230\">5. Treatment Alternatives and Health-Related Services<\/h3><p data-start=\"3231\" data-end=\"3394\">We may use your information to inform you about treatment alternatives or health-related benefits and services that may be of interest to you, as permitted by law.<\/p><h3 data-section-id=\"17y1oyq\" data-start=\"3396\" data-end=\"3436\">6. Individuals Involved in Your Care<\/h3><p data-start=\"3437\" data-end=\"3758\">We may disclose relevant information to a family member, close friend, personal representative, or another person involved in your care or payment for your care if you agree, if you do not object when given the opportunity, or if we determine it is in your best interest in an emergency or other appropriate circumstance.<\/p><h3 data-section-id=\"hezehj\" data-start=\"3760\" data-end=\"3782\">7. Required by Law<\/h3><p data-start=\"3783\" data-end=\"3895\">We may use or disclose your protected health information when required to do so by federal, state, or local law.<\/p><h3 data-section-id=\"t9hst6\" data-start=\"3897\" data-end=\"3928\">8. Public Health and Safety<\/h3><p data-start=\"3929\" data-end=\"4074\">We may disclose your information for public health activities or to avert a serious threat to health or safety when permitted or required by law.<\/p><h3 data-section-id=\"h68i8x\" data-start=\"4076\" data-end=\"4119\">9. Abuse, Neglect, or Domestic Violence<\/h3><p data-start=\"4120\" data-end=\"4279\">We may disclose information to the appropriate government authority when required or permitted by law to report suspected abuse, neglect, or domestic violence.<\/p><h3 data-section-id=\"e4zxt\" data-start=\"4281\" data-end=\"4316\">10. Health Oversight Activities<\/h3><p data-start=\"4317\" data-end=\"4498\">We may disclose your information to health oversight agencies for activities authorized by law, such as audits, investigations, inspections, licensure, and disciplinary proceedings.<\/p><h3 data-section-id=\"1qmm05v\" data-start=\"4500\" data-end=\"4547\">11. Judicial and Administrative Proceedings<\/h3><p data-start=\"4548\" data-end=\"4706\">We may disclose your information in response to a court order, subpoena, discovery request, or other lawful process, subject to applicable legal requirements.<\/p><h3 data-section-id=\"td0uph\" data-start=\"4708\" data-end=\"4731\">12. Law Enforcement<\/h3><p data-start=\"4732\" data-end=\"4823\">We may disclose information to law enforcement officials when required or permitted by law.<\/p><h3 data-section-id=\"1yjri1z\" data-start=\"4825\" data-end=\"4883\">13. Coroners, Medical Examiners, and Funeral Directors<\/h3><p data-start=\"4884\" data-end=\"4986\">We may disclose information to coroners, medical examiners, or funeral directors as authorized by law.<\/p><h3 data-section-id=\"100xkcl\" data-start=\"4988\" data-end=\"5017\">14. Workers\u2019 Compensation<\/h3><p data-start=\"5018\" data-end=\"5111\">We may disclose information as authorized by workers\u2019 compensation laws and similar programs.<\/p><h3 data-section-id=\"1xnghln\" data-start=\"5113\" data-end=\"5153\">15. Specialized Government Functions<\/h3><p data-start=\"5154\" data-end=\"5335\">If applicable, we may disclose information for certain specialized government functions authorized by law, such as military, national security, or correctional institution purposes.<\/p><h3 data-section-id=\"xs6qxa\" data-start=\"5337\" data-end=\"5364\">16. Business Associates<\/h3><p data-start=\"5365\" data-end=\"5670\">We may disclose your information to third-party service providers who perform functions on our behalf, such as billing, record storage, IT support, secure communications, scheduling, or legal and accounting services. When required, we obtain agreements requiring these parties to protect your information.<\/p><h2 data-section-id=\"1pa28kr\" data-start=\"5672\" data-end=\"5735\">Uses and Disclosures That Require Your Written Authorization<\/h2><p data-start=\"5737\" data-end=\"5894\">We will obtain your written authorization before using or disclosing your protected health information for purposes not otherwise allowed or required by law.<\/p><p data-start=\"5896\" data-end=\"5957\">In particular, we will obtain your written authorization for:<\/p><ul data-start=\"5959\" data-end=\"6172\"><li data-section-id=\"b4kn3a\" data-start=\"5959\" data-end=\"6024\"><p data-start=\"5961\" data-end=\"6024\">most uses and disclosures of psychotherapy notes, if maintained<\/p><\/li><li data-section-id=\"1f92yje\" data-start=\"6025\" data-end=\"6129\"><p data-start=\"6027\" data-end=\"6129\">most uses and disclosures of protected health information for marketing when authorization is required<\/p><\/li><li data-section-id=\"5k1xna\" data-start=\"6130\" data-end=\"6172\"><p data-start=\"6132\" data-end=\"6172\">any sale of protected health information<\/p><\/li><\/ul><p data-start=\"6174\" data-end=\"6291\">You may revoke an authorization at any time in writing, except to the extent we have already acted in reliance on it.<\/p><h2 data-section-id=\"1lqloyj\" data-start=\"6293\" data-end=\"6315\">Psychotherapy Notes<\/h2><p data-start=\"6317\" data-end=\"6707\">If we create or maintain <strong data-start=\"6342\" data-end=\"6365\">psychotherapy notes<\/strong>, those notes receive special protection under HIPAA. Psychotherapy notes are notes kept separately from the rest of your medical record that document or analyze the contents of a counseling conversation. We will not use or disclose psychotherapy notes without your written authorization except in very limited circumstances permitted by law.<\/p><h2 data-section-id=\"168smy3\" data-start=\"6709\" data-end=\"6767\">Your Rights Regarding Your Protected Health Information<\/h2><p data-start=\"6769\" data-end=\"6836\">You have the following rights, subject to certain legal exceptions:<\/p><h3 data-section-id=\"qihpc4\" data-start=\"6838\" data-end=\"6879\">1. Right to Inspect and Obtain a Copy<\/h3><p data-start=\"6880\" data-end=\"7090\">You have the right to inspect and obtain a copy of protected health information maintained in a designated record set, with limited exceptions. We may charge a reasonable, cost-based fee where permitted by law.<\/p><h3 data-section-id=\"ooyqha\" data-start=\"7092\" data-end=\"7128\">2. Right to Request an Amendment<\/h3><p data-start=\"7129\" data-end=\"7349\">If you believe information we maintain about you is incorrect or incomplete, you may request an amendment in writing. We may deny your request in certain circumstances, but we will provide a written explanation if we do.<\/p><h3 data-section-id=\"bsiz97\" data-start=\"7351\" data-end=\"7395\">3. Right to an Accounting of Disclosures<\/h3><p data-start=\"7396\" data-end=\"7531\">You have the right to request an accounting of certain disclosures of your protected health information made by us, as required by law.<\/p><h3 data-section-id=\"3pxnv5\" data-start=\"7533\" data-end=\"7569\">4. Right to Request Restrictions<\/h3><p data-start=\"7570\" data-end=\"7853\">You have the right to request restrictions on certain uses or disclosures of your information for treatment, payment, or healthcare operations, or to persons involved in your care. We are not required to agree to all requested restrictions, except where the law requires us to do so.<\/p><p data-start=\"7855\" data-end=\"8111\">If you pay for an item or service in full out of pocket, you may request that we not disclose information about that item or service to a health plan for payment or healthcare operations, and we will honor that request unless disclosure is required by law.<\/p><h3 data-section-id=\"2qmagm\" data-start=\"8113\" data-end=\"8164\">5. Right to Request Confidential Communications<\/h3><p data-start=\"8165\" data-end=\"8408\">You have the right to request that we communicate with you in a certain way or at a certain location. For example, you may request contact at a different phone number, email address, or mailing address. We will accommodate reasonable requests.<\/p><h3 data-section-id=\"1jtvrk2\" data-start=\"8410\" data-end=\"8453\">6. Right to a Paper Copy of This Notice<\/h3><p data-start=\"8454\" data-end=\"8573\">You have the right to receive a paper copy of this Notice at any time, even if you agreed to receive it electronically.<\/p><h3 data-section-id=\"1cktaak\" data-start=\"8575\" data-end=\"8620\">7. Right to Choose Someone to Act for You<\/h3><p data-start=\"8621\" data-end=\"8842\">If you have given someone medical power of attorney or if someone is your legal guardian or personal representative, that person may exercise your rights and make choices about your health information as permitted by law.<\/p><h3 data-section-id=\"7pb1ux\" data-start=\"8844\" data-end=\"8883\">8. Right to Be Notified of a Breach<\/h3><p data-start=\"8884\" data-end=\"9023\">You have the right to be notified if there is a breach of your unsecured protected health information that requires notification under law.<\/p><h2 data-section-id=\"1c459ve\" data-start=\"9025\" data-end=\"9055\">How to Exercise Your Rights<\/h2><p data-start=\"9057\" data-end=\"9117\">To exercise any of your rights, submit a written request to:<\/p><p data-start=\"9119\" data-end=\"9287\"><strong data-start=\"9119\" data-end=\"9138\">Privacy Contact<\/strong><br data-start=\"9138\" data-end=\"9141\" \/>Change in Entropy Hypnotherapy<br data-start=\"9171\" data-end=\"9174\" \/>2862 Change Street, Unit A<br data-start=\"9200\" data-end=\"9203\" \/>Los Alamos, NM 87544<br data-start=\"9223\" data-end=\"9226\" \/>Email: <a class=\"decorated-link cursor-pointer\" rel=\"noopener\" data-start=\"9233\" data-end=\"9263\">jennifer@change-in-entropy.com<\/a><br data-start=\"9263\" data-end=\"9266\" \/>Phone: (907) 278-1180<\/p><h2 data-section-id=\"iln5rt\" data-start=\"9289\" data-end=\"9302\">Complaints<\/h2><p data-start=\"9304\" data-end=\"9428\">If you believe your privacy rights have been violated, you may file a complaint with us using the contact information above.<\/p><p data-start=\"9430\" data-end=\"9597\">You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights. We will not retaliate against you for filing a complaint.<\/p><h2 data-section-id=\"1lc4xtw\" data-start=\"9599\" data-end=\"9639\">Website and Electronic Communications<\/h2><p data-start=\"9641\" data-end=\"9926\">If you communicate with us through our website, contact forms, email, phone, or text, we take reasonable steps to protect your information. However, standard email and text messaging may not always be fully secure. If you prefer a different method of communication, please let us know.<\/p><p data-start=\"9928\" data-end=\"10066\">Our website privacy practices are also described in our separate <strong data-start=\"9993\" data-end=\"10011\">Privacy Policy<\/strong> available at:<br data-start=\"10025\" data-end=\"10028\" \/><strong data-start=\"10028\" data-end=\"10066\"><a class=\"decorated-link\" href=\"https:\/\/www.change-in-entropy.com\/\" target=\"_new\" rel=\"noopener\" data-start=\"10030\" data-end=\"10064\">https:\/\/www.change-in-entropy.com\/<\/a><\/strong><\/p><h2 data-section-id=\"14mksoi\" data-start=\"10068\" data-end=\"10106\">Minors and Personal Representatives<\/h2><p data-start=\"10108\" data-end=\"10291\">In most cases, a parent, guardian, or legally authorized personal representative may exercise rights on behalf of a minor or other individual, except where the law provides otherwise.<\/p><h2 data-section-id=\"58067s\" data-start=\"10293\" data-end=\"10317\">State Law Protections<\/h2><p data-start=\"10319\" data-end=\"10422\">Where state law provides greater privacy protections than federal law, we will follow the stricter law.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Change in Entropy HypnotherapyWebsite: https:\/\/www.change-in-entropy.com\/Effective Date: March 17, 2026Last Updated: March 17, 2026 Contact InformationChange in Entropy Hypnotherapy2862 Change Street, Unit ALos Alamos, NM 87544Email: jennifer@change-in-entropy.comPhone: (907) 278-1180 THIS NOTICE DESCRIBES HOW MEDICAL AND HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-267","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.change-in-entropy.com\/index.php\/wp-json\/wp\/v2\/pages\/267","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.change-in-entropy.com\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.change-in-entropy.com\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.change-in-entropy.com\/index.php\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.change-in-entropy.com\/index.php\/wp-json\/wp\/v2\/comments?post=267"}],"version-history":[{"count":4,"href":"https:\/\/www.change-in-entropy.com\/index.php\/wp-json\/wp\/v2\/pages\/267\/revisions"}],"predecessor-version":[{"id":271,"href":"https:\/\/www.change-in-entropy.com\/index.php\/wp-json\/wp\/v2\/pages\/267\/revisions\/271"}],"wp:attachment":[{"href":"https:\/\/www.change-in-entropy.com\/index.php\/wp-json\/wp\/v2\/media?parent=267"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}